Administrative Assistant

Position Summary:

The Administrative Assistant provides the Alzheimer’s Association – Nebraska and South Dakota Chapters with essential administrative support. This includes support to the Executive Director, Program Directors, Public Policy Directors, Development Director, managers and other staff, as needed. Additionally, this person is responsible for providing support in the management of chapter volunteers and events.

Responsibilities:

Development (fundraising)

• Provide administrative and logistical support for the Development Team for the Walk to End Alzheimer’s, Do What You Love to End ALZ and other chapter events.

Programming

• Assist the Program Directors in supporting Chapter volunteers.
• Help manage volunteer databases.

Finance

• Support Development team in tracking sponsorship contributions and fulfillment needs.
• Process payment requests and invoices.
• Compile data from data management systems for program, grant and development reports.

Communications

• Provide administrative and coordination support for communications projects including organizing and coordinating information for email outreach.

Executive Support

• Assist the Chapter’s Leadership Team with administrative needs of each department.
• Assist Executive Director with quarterly Board of Directors meeting arrangements including Board correspondence and event coordination.

Office Management

• Answer phones and assist walk-in constituents.
• Help manage volunteer database and coordinate volunteer screening, training calendars and necessary documentation.
• Train and provide guidance to office volunteers and manage projects for front office volunteers.

Qualifications:

• Associate’s degree or equivalent experience required.
• Two years or more of experience as an administrative assistant, office manager, or similar required.

Knowledge, Skills and Abilities:

• MS Office proficiency and ability to master CRM and other applications as necessary.
• Organizational and problem-solving skills.
• Positive attitude and willingness to help.
• Work effectively with volunteers, staff, external contacts and diverse populations.
• Self-sufficient worker with strong initiative and intuition.
• Ability to prioritize and manage multiple priorities and maintain detailed records.
• Communicate effectively in person, in writing, and electronically to a variety of audiences.
• Analyze information and make timely, appropriate decisions.
• Ability to lift and move up to 35 pounds.
• Occasional travel by car to attend meetings within chapter territory. Mileage reimbursed. While most travel is same day, occasional overnight or air travel may be required.
• Must possess valid driver’s license, good driving record, access to reliable vehicle and proof of automobile insurance.

Title: Administrative Assistant

Position Location: Omaha, NE or Sioux Falls, SD

Full Time: Based on 37.5 hours per week

Position Grade & Compensation: Grade 103 Non Exempt The Alzheimer's Association’s good faith expectation for the hourly range for this role is between $22.00 – $24.31

Reports To: Executive Director

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia– by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

The Alzheimer’s Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research — our investments today will lead to breakthroughs tomorrow.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,750 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity — meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia.

 The Alzheimer’s Association commitment remains steadfast in engaging all communities in our full mission. The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. Please click HERE for more information.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.

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