Job Description

Special Events Coordinator - Huntsville


This position is responsible for year- round coordination and implementation of several regional Walks to End Alzheimer’s® as well as The Longest Day.  The position is a key member of the Development Department.


This position will be located in the Chapter’s Huntsville, AL office.




Overall Responsibilities:                                                                                     


*              Oversee the successful implementation of several regional Walks and other revenue generating events to reach aggressive fundraising goals.


*              Manage community-based volunteer committees for each event/Walk location. Committees include volunteers to help manage logistics, walk team recruitment and engagement, corporate sponsorships, and promotional aspects of the Walk.


*              Assist in the identification and cultivation of volunteer leadership on a continual basis.


*              Manage a detailed event/Walk fundraising plan with volunteers and chapter staff.


*              Manage the day-of- experience for events/Walks. 


*              Evaluate event success against projected goals and accomplishments, analyze results and make recommendations for course corrections throughout the year.


Volunteer Committee Management


?            Help establish committee goals, track progress, train and coach committee members 


as necessary. 


?            Build and maintain positive relationships with committee volunteers.


?            Keep in close communications with the committee leadership, attend committee meetings, and provide resources and expertise as needed.


?            Implement a stewardship plan to thank and acknowledge committee members.


Marketing & Outreach


*              Build relationships with community leaders, business owners and other service agencies for partnerships, volunteer recruitment, sponsor recruitment and other fundraising opportunities.


?            Help ensure benefit fulfillment for corporate sponsors. 


Walker & Team Management


Provide support and assistance to participants with online registration, developing personal Walk websites, and questions related to team captain duties, donations and fundraising.


Event Logistics


*              Manage day-of-event logistics including registration, set up, walker refreshments, sponsor tables, program tables, etc. to ensure Walk runs smoothly.


*              Create and manage engaging "walk experience" for participants including Opening Ceremony and Awards Ceremony details.


*              Ensure venue applications are submitted and approved in a timely manner 


*              Ensure event insurance is obtained for each Walk location.


*              Recruit volunteers for parking assistance, staffing tables, set-up and tear-down assistance and spirit stations along the route.


*              Coordinate all supplies and inventory for day-of-event.


*              Coordinate chapter staff and board participation in Walks.


Gift Processing & Donor Recognition


*              Ensure Walk donations are accurately recorded, processed and acknowledged.




?            Bachelor’s Degree


?            Three years of experience in a related field; ideally working in a non-profit with fundraising, volunteers coordination and/or event management responsibilities.


?            Ability to work a flexible schedule, including late evening and early morning work as needed (average 2-3 times per month) and Saturdays and Sundays during Walk Season (August-September).


?            Excellent oral and written communications with the ability to present with poise, confidence and professionalism to diverse committees.  


?            Ability to work independently with little daily supervision.


?            Ability to prioritize, coordinate and advance several projects simultaneously.


?            Strong verbal, written communication and interpersonal skills


?            Excellent computer skills include Microsoft Office (Word, Excel, PowerPoint), Email and the ability to learn donor software systems. 




?            Must have a car and valid driver’s license for travel off-site to events and meetings


?            Must be able to bend, lift, carry, transport, and set up a variety of print and event materials related to Walk to End Alzheimer’s (weighing up to 35 pounds)


Desired Requirements


?            Special event and fund development experience preferred


?            Experience with Convio Luminate, Gmail suite, and fundraising ethics


?            Public-speaking experience



Application Instructions

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