Job Description

Special Events Coordinator - Huntsville

    

This position is responsible for year- round coordination and implementation of several regional Walks to End Alzheimer’s® as well as The Longest Day.  The position is a key member of the Development Department.

    

This position will be located in the Chapter’s Huntsville, AL office.

  

             

  

Overall Responsibilities:                                                                                     

  

*              Oversee the successful implementation of several regional Walks and other revenue generating events to reach aggressive fundraising goals.

  

*              Manage community-based volunteer committees for each event/Walk location. Committees include volunteers to help manage logistics, walk team recruitment and engagement, corporate sponsorships, and promotional aspects of the Walk.

  

*              Assist in the identification and cultivation of volunteer leadership on a continual basis.

  

*              Manage a detailed event/Walk fundraising plan with volunteers and chapter staff.

  

*              Manage the day-of- experience for events/Walks. 

  

*              Evaluate event success against projected goals and accomplishments, analyze results and make recommendations for course corrections throughout the year.

    

Volunteer Committee Management

  

?            Help establish committee goals, track progress, train and coach committee members 

  

as necessary. 

  

?            Build and maintain positive relationships with committee volunteers.

  

?            Keep in close communications with the committee leadership, attend committee meetings, and provide resources and expertise as needed.

  

?            Implement a stewardship plan to thank and acknowledge committee members.

    

Marketing & Outreach

  

*              Build relationships with community leaders, business owners and other service agencies for partnerships, volunteer recruitment, sponsor recruitment and other fundraising opportunities.

  

?            Help ensure benefit fulfillment for corporate sponsors. 

    

Walker & Team Management

  

Provide support and assistance to participants with online registration, developing personal Walk websites, and questions related to team captain duties, donations and fundraising.

    

Event Logistics

  

*              Manage day-of-event logistics including registration, set up, walker refreshments, sponsor tables, program tables, etc. to ensure Walk runs smoothly.

  

*              Create and manage engaging "walk experience" for participants including Opening Ceremony and Awards Ceremony details.

  

*              Ensure venue applications are submitted and approved in a timely manner 

  

*              Ensure event insurance is obtained for each Walk location.

  

*              Recruit volunteers for parking assistance, staffing tables, set-up and tear-down assistance and spirit stations along the route.

  

*              Coordinate all supplies and inventory for day-of-event.

  

*              Coordinate chapter staff and board participation in Walks.

    

Gift Processing & Donor Recognition

    

*              Ensure Walk donations are accurately recorded, processed and acknowledged.

      

Qualifications

    

?            Bachelor’s Degree

  

?            Three years of experience in a related field; ideally working in a non-profit with fundraising, volunteers coordination and/or event management responsibilities.

  

?            Ability to work a flexible schedule, including late evening and early morning work as needed (average 2-3 times per month) and Saturdays and Sundays during Walk Season (August-September).

  

?            Excellent oral and written communications with the ability to present with poise, confidence and professionalism to diverse committees.  

  

?            Ability to work independently with little daily supervision.

  

?            Ability to prioritize, coordinate and advance several projects simultaneously.

  

?            Strong verbal, written communication and interpersonal skills

  

?            Excellent computer skills include Microsoft Office (Word, Excel, PowerPoint), Email and the ability to learn donor software systems. 

      

Other 

  

?            Must have a car and valid driver’s license for travel off-site to events and meetings

  

?            Must be able to bend, lift, carry, transport, and set up a variety of print and event materials related to Walk to End Alzheimer’s (weighing up to 35 pounds)

    

Desired Requirements

  

?            Special event and fund development experience preferred

  

?            Experience with Convio Luminate, Gmail suite, and fundraising ethics

  

?            Public-speaking experience

  

 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online