Job Description

At the Alzheimer's Association we are the brains behind saving yours.  Many of us who work for the Alzheimer's Association have some connection with Alzheimer's disease or another form of dementia. It's what drives us to make the extra effort in the daunting task of modifying a disease that currently has no cure. With 78 million baby boomers entering the age of greatest risk for Alzheimer's, we need passionate, hardworking people committed to helping the Association meet the increasing demand for care and support and fund vital Alzheimer's research.

Why join us? We have been recognized as a Best Nonprofit to Work For by the Nonprofit Times seven consecutive years.

The Regional Office Assistant assists in the coordination and management of the St. Cloud Office and Western MN Region in: programs, special events, advocacy and development.   This role provides administrative support for the Community Engagement Manager and Program Managers in the Western MN Region.

Position is part-time working 30 hours per week.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
FIRST POINT OF CONTACT 
  • Answer telephone messages; take appropriate messages and direct calls as necessary.  Retrieve and return calls, voicemails as necessary
  • Greet visitors.  Provide quality customer service.  Ensure proper follow up with appropriate staff
ACCOUNTING/REPORTS
  • Assist in the data entry of information into the chapter’s date bases, Personify, Convio and Raiser’s Edge
  • Prepare bank deposits
  • Prepare invoice requests
  • Prepare payment request forms
  • Compile data as necessary to assist with reports and planning
  • Prepare and mail CSQUEI surveys
OFFICE COORDINATION
  • Maintain office supply inventory and Order supplies and brochures
  • Maintain shipping and receiving of mail, packages and deliveries 
  • Responsible for light office cleaning
  • Maintain office equipment; phones, copier, postage meter
  • Provide guidance to office volunteers
  • Serves as IT point of contact as needed 
  • Serves as point of contact for office maintenance needs 
ADMINISTRATIVE SUPPORT
  • Work collaboratively with volunteers, staff, external contacts, and diverse populations to build and maintain successful teams
  • Assist in the coordination of key program services.
  • Assist in the coordination of the signature Alzheimer’s Association fundraising event:  Walk to End Alzheimer’s® and other benefit events and Advocacy efforts within the Region
  • Copy and prepare information for class handouts, care consultation packets and help line inquiries. 
  • Train and provide guidance to office volunteers, interns while managing and prioritizing projects
  • Other duties as assigned
MINIMUM QUALIFICATIONS:
  • Bachelor’s degree preferred, Minimum High School Diploma or equivalent
  • Prior experience with special events and social media preferred
  • Computer proficiency and use of Google Suite applications
  • Willingness to work on evenings and weekends if necessary
  • Ability to operate a motor vehicle.  Must be in possession of a valid driver’s license and insurance
  • Occasional travel by car to attend meetings or health fairs within Chapter territory. Mileage reimbursed.
  • Ability to sit for long periods of time and move about to retrieve files
  • Ability to occasionally lift 50 lbs, bend and stoop

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online