Regional Office Assistant (part time), Northern MN
Who We Are:
The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.
At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.
We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer’s, their caregivers and those that may be diagnosed with the disease in the future. Read on to learn more about the role, then visit our website www.alz.org to find out more about who we are and why we've been recognized as a Best Place to Work the last eleven years in a row.
Assist in the coordination and management of the Duluth area office and Northern MN region in volunteers, programs, special events, advocacy, diversity and inclusion, and development. The Regional Office Assistant is the initial point of contact for persons calling or visiting the Northern MN office.
This is a part-time, 20 hours per week, non-exempt position, located at Hermantown, MN.
Essential DUTIES AND RESPONSIBILITIES:
- Manage and train in-office volunteers, as well as maintain volunteer records and assist in coordination of volunteers
- Manage virtual needs of office and staff; including arranging and facilitating Zoom meetings and developing Google web pages
- Assist in the coordination of the signature Alzheimer’s Association fundraising events: Walk to End Alzheimer’s®, The Longest Day, Twin Ports RivALZ, and benefit events
- Assist in the coordination of key program services: Care Consultations, Early Stage Programs, Support Groups, Education and Outreach and Diversity & Inclusion
- Assist in the coordination of advocacy efforts within the region
- Assist in marketing and communication strategies relative to our core services and fundraising events in the region
- Enter area programs, services and events information into the chapter’s databases, Team Approach, Luminate, and Personify
- Manage incoming and outgoing mail for the office
- Answer telephones; take appropriate messages and direct calls as necessary. Retrieve and return calls, voice mails as necessary
- Greet visitors to the office; assist them in the absence of staff
- Prepare packets for classes, information helpline, care consultations and other events
- Manage and order supplies, maintain office machines and equipment
- Other duties as assigned
- Bachelor’s degree preferred, Minimum High School Diploma
Equipment / SOFTWARE:
The Regional Office Assistant Northern MN will be expected to be proficient with:
- Personal computer
- Multi-line telephone, Conference phone
- Photocopier, Fax machine
- Microsoft Suite and Google Suite: Mail, Calendar, Docs and Hangout
Physical and Mental Requirements:
- Ability to take initiative and work independently
- Ability to communicate effectively, both orally and in writing, with attention to detail
- Ability to establish and maintain effective working relationships
- Ability to memorize, diagnose and solve problems
- Ability to work in a fast-paced environment and meet deadlines with flexibility and good humor
- Willingness to work on evenings and weekends if necessary
- Ability to operate a motor vehicle. Must be in possession of a valid driver’s license and insurance
- Ability to sit for long periods of time and move about to retrieve files
- Ability to occasionally lift 25 lbs, bend and stoop
- Ability to receive clients
The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.