Program Assistant

Position Summary:

The Program Assistant is an essential member of the Programs Department at the Alzheimer’s Association, Northeastern New York Chapter. Reporting directly to the Senior Director of Programs, this role provides critical support to the team in achieving Care & Support and Grant objectives, as well as meeting key program performance metrics. Core responsibilities include data entry, grant reporting, and providing administrative assistance.

This position is grant funded.

Responsibilities:

• Ensure timely and accurate data entry across relevant systems (e.g., Personify, PVC) to support effective reporting and program tracking.

• Supervises and provides technical assistance to data entry volunteers to manage their rosters in Personify
• Maintains correct volunteer records in Personify, PVC & Program Volunteer Impact Dashboards.

• Assists Senior Director of Programs in monitoring quantitative and qualitative chapter and volunteer impact data to ensure growth of unduplicated individuals receiving Care & Support programs.

• Lead the compilation and organization of comprehensive grant reports, including the collection and analysis of historical data to support accurate and timely submissions.

• Ensure meticulous record-keeping and maintenance of up-to-date files for all programs, services, and grant-related activities to meet funder requirements and support ongoing grant compliance and evaluation.
• Manage inventory of printed materials related to programs and services, including brochures, topic sheets, and promotional items.
• Provide administrative support by coordinating program reminders, preparing and mailing materials, and scheduling events and meetings.

Qualifications:

• Associate’s degree in business administration, data management or related field required. Bachelor’s degree preferred.
• 3+ years administrative experience in a fast-paced environment.

Knowledge, Skills and Abilities:

• Excellent data management and administrative skills
• Customer-focused attitude with experience to effectively organize, prioritize and schedule multiple priorities and to meet deadlines
• Ability to communicate effectively with volunteers, staff and community organizations
• Able to manage projects independently and report outcomes effectively
• High level of integrity, diplomacy, and initiative
• Ability to work effectively with diverse populations
• Knowledge of CRM databases
• Proficiency in Microsoft Office Applications, with an emphasis on Excel
• Ability and willingness to work some evenings and weekends, if necessary
• Ability to bend, stoop, lift and transport up to 25 lbs. of materials
• Ability to travel
• Must have a valid driver’s license, access to reliable vehicle, good driving record and proof of automobile insurance

Title: Program Assistant

Position Location: Cohoes, NY

Full Time: Based on 37.5 hours per week

Position Grade & Compensation: Grade 204  The Alzheimer's Association’s good faith expectation for the hourly range for this role is between $24.87 to $28.21

Reports To: Sr. Director, Programs

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

The Alzheimer’s Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research - our investments today will lead to breakthroughs tomorrow.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia.

 The Alzheimer’s Association commitment remains steadfast in engaging all communities in our full mission. The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. Please click HERE for more information.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.

#LI-BA1