Job Description

      
 

Job Title:         Program Assistant – Washington Chapter

Location:         Lynnwood, WA or Tukwila, WA

Full time based off of 37.5 hours week, paid hourly

Grade:             301      

Reports To:     Manager of Community Support


Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer’s, their caregivers and those that may be diagnosed with the disease in the future.  Read on to learn more about the role, then visit our website www.alz.org/jobs to find out more about who we are and why we've been recognized as a Best Place to Work the last eleven years in a row.  

Position Summary:

The Program Assistant supports and assists key staff across multiple programs and services for persons with Alzheimer's disease and their families and caregivers. Programs supported include caregiver support groups, education, conferences and may include other tasks not included on this list.
 
 Duties include administrative support and preparing and maintaining large amounts of written materials, electronic information and program data. The Program Assistant also provides customer service and assists support group facilitators.

Responsibilities

Essential functions and responsibilities include, but are not limited to:

Supports day-to-day operations, including:

  • Maintains support group records and program data in Personify and PVC
  • Fulfills support group facilitator and attendee resource requests
  • Communicates with support group facilitators and provides customer service as needed
  • Assists with technical acumen for program/services volunteers
  • Update Alzheimer’s Association Program Volunteer Community (PVC) pages for programs and services with current offerings, resources and announcements to volunteers
  • Provide monthly report of program/services activity utilizing Personify and the PVC
  • Assist with managing the program operations email inbox with inquiries as they come through
  • Ensure timely data entry for program activities is accurately entered into Personify
  • Maintains and ensures volunteer community boards are up to date with accurate information

Produces, edits, maintains and assembles documents, including:

  • Works closely with the Community Outreach Managers for general correspondence and emails from Support Group Facilitators
  • Training and procedural materials
  • Letters and mailings to support group facilitators
  • Assists with program/services monthly class flyers as needed

Assists with production and distribution of monthly facilitator resource packets:

  • Literature research
  • Writing and editing of cover letters
  • Copying/organizing materials, collating and mailing
  • Organizes volunteer involvement with monthly packet (with help of Volunteer Coordinator)

Coordinates, schedules and assists with support and outreach efforts:

  • Crafts and updates promotional materials including: press releases, PSAs and flyers
  • Researches/updates outreach contacts
  • Distribution/organization of information and promotional activities
  • Produces and tracks mailings
  • Assists with volunteer recruitment outreach
  • Assists with regional and community conferences, education and special projects as needed:
  • Proofreads/edits promotional materials for regional and community conferences
  • Assists Conference Manager with administrative tasks leading up to conference(s)

Supports Program Coordinators and Directors:

  • Coordinates projects and work flow
  • Provides back up Main telephone support
  • Communicates with individuals, agencies and community organizations as needed
  • Other duties as assigned, including but not limited to participation in chapter and advocacy events.

Team Participation:

  • All employees of the Alzheimer’s Association are expected to adopt the mission of the organization in their daily work and to professionally represent the Association outside of work. All staff are expected to work as a team to accomplish, if not exceed, organizational goals as detailed in the National Strategic Plan. In addition, all staff are expected to fully engage in our culture of public policy and advocacy, fundraising, and diversity and inclusion.
  • Assist where needed even if not in this position’s job description
  • Participate in the Walk to End Alzheimer’s Staff Team and “Give or Get” fundraising goals
  • Work at least one Walk on a weekend

Qualifications

  • Bachelor’s degree (or equivalent experience), in health care management, social work, psychology, counseling, communications, english, marketing, business, business administration, gerontology or related field preferred
  • Experience working with aging populations a plus
  • 3 years administrative experience in a fast-paced environment

Knowledge, Skills and Abilities

  • Excellent research, writing, and editing skills
  • Customer-focused attitude and experience
  • Excellent program management skills, including administrative and database-related skills
  • Proficiency with MS applications including Word, Excel, PowerPoint and Publisher
  • Ability to effectively organize, prioritize and schedule multiple priorities and to meet deadlines
  • Ability to communicate effectively with volunteers, staff and community organizations
  • Able to manage projects independently and report outcomes effectively
  • High level of integrity, diplomacy, and initiative
  • Ability to work effectively with diverse populations
  • Ability to operate a computer and other designated office equipment
  • Ability to work some evenings and weekends as required by the job
  • Must possess valid driver’s license, access to a reliable vehicle, and proof of insurance
  • Ability to bend, stoop and lift a minimum 20 lbs.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. 

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.

 
 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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