Job Title Program Assistant – Hudson Valley Chapters
Location Poughkeepsie, NY
Work Hours: Full-time based on a 37.5 hour work week)
Reports To: VP of Programs and Services
Who We Are:
The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.
At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.
We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer’s, their caregivers and those that may be diagnosed with the disease in the future. Read on to learn more about the role, then visit our website www.alz.org to find out more about who we are and why we've been recognized as a Best Place to Work the last eleven years in a row.
The key responsibilities of this position include clerical and general administrative functions directly related to the delivery of chapter programs and services. Duties include, but are not limited to: administrative and logistical support to program staff, data entry and tracking, database management, report generating, coordinating meetings, agendas, and materials as needed, event promotion, support office volunteer work, program scheduling, and outreach. This position is based out of the Poughkeepsie office and is a grant funded position.
Essential functions and responsibilities include, but are not limited to:
- Work with the Alzheimer’s Association staff and community partners to ensure accurate, timely, and efficient delivery of programs and services and volunteer engagement
- Provide back up support to the Grants Program Manager in data collection and reporting.
- Create necessary tracking and data collection forms, update existing forms and templates
- Accurately collect and input data into constituent and volunteer management software systems (i.e. Personify, Volunteer Management System etc.) to ensure quality reporting and assist with quality assurance (Common Program Evaluation) procedures
- Engage program constituents, and host sites for promotion of chapter events; send flyers and event reminders
- Provides supervision and guidance to volunteers in conducting activities related to chapter initiatives
- Assist staff and volunteers with ongoing preparation of materials for upcoming programs/services, such as health and wellness events, physician outreach packets, outreach, support groups, education classes, etc.
- Collaborates with outreach staff to cultivate relationships with chapter’s diverse constituents. Priority populations include but are not limited to: African American, Hispanic/Latino, LGBTQ, geographically isolated, and faith-based communities
- Support the Poughkeepsie office in relation to office supply needs
- Promote upcoming Chapter events throughout the Chapter region
- Schedule meetings, trainings, and any other appointments on behalf of program staff.
- Attend and take minutes for meetings and conference calls on an as-needed basis
- Support program staff to ensure goals are met in accordance with National Standards, Common Program Plan, current grant work plans, and current Strategic Implementation Plan
- Assist in various capacities with the delivery of all programs including: Information and Referral, Care Consultation, Education & Training, Support Groups, Early Stage, Respite, Trial Match, Safety Services, Advocacy, and any other programs throughout the service area
- Bachelor’s degree and three years of related experience
- Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner
- Highly organized and efficient, strong written and verbal communication skills, and excellent time-management skills
- Knowledge of community organizations, nonprofit administration, grant reporting and dementia-related experience preferred
- Intermediate to expert skills in Microsoft Office (i.e. Word, Excel, Access, and PowerPoint)
- Work effectively in a team-based environment with staff and volunteers
- Ability to travel by car throughout the seven-county region of Hudson Valley New York with occasional out-of-area travel
- Flexible schedule required including some evening and weekend hours in support of events
Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, tuition reimbursement, generous PTO as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.
Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day an Elder Care Facility Day of their choosing, plus Caregiver Leave.
The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.