Job Description

The mission of the Alzheimer’s Association is to eliminate Alzheimer’s disease through the advancement of research, to provide and enhance care and support for all affected, and to reduce the risk of dementia through the promotion of brain health.

Position Summary
The key responsibilities of this position include clerical and general administrative functions directly related to the delivery of chapter programs and services. Duties include, but are not limited to: administrative and logistical support to program staff, data entry and tracking, database management, report generating, coordinating meetings, agendas, and materials as needed, event promotion, support office volunteer work, program scheduling, and outreach. This is a grant funded position. This position report to the Director of Care Consultation and is based Amherst, NY.

Responsibilities

 
     
  • Work with the Alzheimer’s Association staff and community partners to ensure accurate, timely, and efficient delivery of programs and services and volunteer engagement.
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  • Engage in ongoing communication with grant partners and community organizations in-person, via telephone, or by e-mail.
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  • Create necessary tracking and data collection forms, update existing forms and templates.
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  • Accurately collect and input data into constituent and volunteer management software systems (i.e. Personify, Team Approach, Higher Logic, Access, etc.) to ensure quality reporting and assist with quality assurance (CSQEI) procedures.
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  • Engage program constituents, and host sites for promotion of chapter events; send flyers and event reminders.
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  • Provides supervision and guidance to volunteers in conducting activities related to chapter initiatives.
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  • Assist staff and volunteers with ongoing preparation of materials for upcoming programs/services, such as health and wellness events, physician outreach packets, outreach, support groups, education classes, etc.
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  • Update and maintain resource lists, outreach contact list, program guide mailing lists, Community Resource Finder database, Blanche Palisano Library, and access to Green Field Library.
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  • Collaborates with outreach staff to cultivate relationships with chapter’s diverse constituents. Priority populations include but are not limited to: African American, Hispanic/Latino, Native American, LGBTQ, geographically isolated, and faith-based communities.
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  • Attend health and wellness events, representing the Association, providing disease information, and explaining the Association’s programs and servicesPromote upcoming Chapter events throughout the Chapter region.
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  • Schedule meetings, trainings, and any other appointments on behalf of program staff. 
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  • Attend and take minutes for meetings and conference calls on an as-needed basis.
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  • Support program staff to ensure goals are met in accordance with National Standards, Common Program Plan, current grant work plans, and current Strategic Implementation Plan.
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  • Assist in various capacities with the delivery of all programs including: Information and Referral, Care Consultation, Education & Training, Support Groups, Early Stage, Respite, Trial Match, Safety Services, Advocacy, and any other programs throughout the service area.
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  • Participate in other duties as assigned.
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Minimum Requirements

 
     
  • Bachelor’s degree and three years of related experience.
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  • Strong administrative skills and self-motivated with the ability to set priorities and manage multiple tasks under minimal supervision in effective and efficient manner.
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  • Highly organized and efficient, strong written and verbal communication skills, and excellent time-management skills.
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  • Knowledge of community organizations, nonprofit administration, grant reporting and dementia-related experience preferred.
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  • Intermediate to expert skills in Microsoft Office (i.e. Word, Excel, Access, and PowerPoint).
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  • Work effectively in a team-based environment with staff and volunteers.
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  • Ability to travel by car throughout the eight county region of Western New York with occasional out-of-area travel.
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  • Flexible schedule required including nights and weekends.
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Application Instructions

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