Program and Education Administrative Coordinator
Who We Are: The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to eliminate Alzheimer’s disease through the advancement of research, to provide and enhance care and support for all affected and to reduce the risk of dementia through the promotion of brain health.
We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with the disease, their care givers and those that may be diagnosed with the disease in the future. Read on to learn more about the role, then visit our website www.alz.org to find out more about who we are and why we've been recognized as a Best Place to Work the last ten years in a row.
The Program and Education Administrative Coordinator is responsible for supporting the coordination of education and program activities including volunteer development, training, outreach/health fair management and volunteer support groups. Additionally, the position will provide administrative support to the Program Director.
Perform administrative coordination duties for a wide range of educational classes, groups and community presentations, including maintaining records, scheduling, tracking, entering data, creating promotional materials, updating web information/social media and reporting on activities.
Work with staff and office volunteers to ensure timely data entry for education programs, support groups, early stage programs, conferences, information referrals and community forums into the Customer Relationship Management database.
Provide onsite coordination and support for select education activities.
Assist with the recruitment, orientation, engagement, training and supervision of volunteers.
Work with Chapter Communications staff and community partners to develop, coordinate and ensure promotion of programs, services and events.
Monitor, maintain and supply appropriate Association collateral for exhibits and volunteers.
Identify opportunities to participate in community events to enhance the presence of the Association.
Provide administrative support to the Program Director.
Actively participate in a team-oriented environment, assisting where needed and engaging in the overall goals of the Chapter.
Work as a team to accomplish, if not exceed, organizational goals in the Strategic Plan.
Enhance the culture of diversity and inclusion in all aspects of the job.
A high school diploma or equivalent. A Bachelor’s Degree is preferred
A minimum of two years of experience coordinating office activities
Experience working with volunteers in a nonprofit setting strongly preferred
Ability to communicate to different constituents, professionals, families and the community
Ability to work with diverse communities and demonstrate inclusion
Proficiency in Microsoft Office and database management
Excellent verbal, written and interpersonal communication skills
Ability to work independently, self-start and take initiative
Ability to coordinate multiple tasks simultaneously and work with frequent interruptions
Ability to multitask, prioritize and meet deadlines
Ability to work with attention to detail and accuracy
Ability to work some evenings and weekends
Ability to travel within the Chapter territory
Access to reliable vehicle, valid driver’s license and proof of insurance
Ability to lift up to 25 lbs
Bilingual fluency in English and Spanish preferred