Job Description

The Office Manager provides the Alzheimer’s Association - West Virginia Chapter with essential administrative support for all Chapter activities and staff, including the Executive Director, Development, Programs, and Policy leads along with support in the management of chapter volunteers and events.


Essential functions and responsibilities include, but are not limited to:


  • Provides administrative and logistical support for Walk to End Alzheimer’s, The Longest Day, Gala and other chapter events including support with budgets, timelines, recruitment, and communications.


  • Assists the Program Director in supporting Chapter volunteers including Community Educators and Community Representatives.
  • Maintains collateral inventory, preparing packets for distribution and mailing.  Mails information packets.
  • Enters volunteer and event/program data into appropriate database, prepares reports, and provides additional reporting to supplement regional requests.


  • Supports Development team in tracking sponsorship contributions and fulfillment needs.
  • Processes payment requests and invoices.  Partners with regional finance team as appropriate.
  • Compiles data from data management systems for program, grant and development reports.

Executive Support

  • Assist Chapter’s Leadership Team with administrative needs of each department.
  • Assists Chapter leadership team with meeting arrangements including Board correspondence and event coordination.
  • Provides administrative and coordination support for communications projects including updating web pages, organizing and coordinating information for newsletters and media outreach.

Office and Volunteer Management

  • Answers phones and assists office visitors.
  • Manages volunteer database and coordinate volunteer screening, training calendars and necessary documentation.
  • Train and provide guidance to office volunteers and manage projects for front office volunteers.
  • Ensures smooth chapter operations and office management including office supply inventory management, mail processing, filing and clerical support
  • Liaises with staff and vendors as appropriate to maintain office appearance. 


  • Associate’s degree or equivalent experience required. 
  • Minimum 3-5 years of experience as an administrative assistant, office manager, or similar required.

Knowledge, Skills and Abilities

  • Google Workspace/MS Office proficiency and ability to master CRM and other applications as necessary.
  • Organizational and problem-solving skills.
  • Ability to work effectively with volunteers, staff, external contacts and diverse populations.
  • Ability to prioritize and manage multiple priorities and maintain detailed records.
  • Effective communication skills to engage in person, in writing, and electronically to a variety of audiences.
  • Demonstrated ability to analyze information and make timely, appropriate decisions.
  • Ability to lift and move up to 35 pounds.
  • Occasional travel by car to attend meetings within chapter territory. Mileage reimbursed. While most travel is same day, occasional overnight or air travel may be required.
  • Must possess valid driver’s license, good driving record, access to reliable vehicle and proof of automobile insurance.

Position Location: Charleston, West Virginia

Full time or Part time: Full Time

Position Grade: 103

Reports To: Executive Director

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia.

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.



Application Instructions

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