Office Manager, Program & Development Support
Hudson Valley Chapter
JOB DESCRIPTION – Office Manager, Program and Development Support
The Alzheimer’s Association is the voluntary health agency dedicated to eliminating Alzheimer’s disease and related disorders through the advancement of research and enhancing care and support services for all affected. Reporting to the Director, Westchester Walk to End Alzheimer’s, the Office Manager supports office operations at the Purchase office location and assists with projects in the areas of development, chapter programs, finance, and marketing.
The Office Manager in the Purchase office will have a significant focus on Development (fundraising) and will work in our Programs and Services (care and support) area as well.
In the Development space, the Office Manager will work on Walk To End Alzheimer’s and corporate support, data reporting and analysis, Individual Giving and Major Gift support and Volunteer recruitment, training, and retention.
In the Programs and Services space, the Office Manager will work on grant support, oversight and ordering of brochures and supplies (toner, paper, brochures, letterhead, envelopes, stamps, etc.), creation of Payment Request Forms (PRFs), assisting with battery recharging for Project Life Saver program and Volunteer recruitment, training and retention.
Other areas of focus will include Board of Directors meeting support and administrative support of the Executive Director.
Specific Position Responsibilities:
- Oversees office operations: ensures phone coverage; oversees Helpline and office volunteers; provides information to families; prepares or oversees mailings to selected groups, including but not limited to constituents, families, corporate and individual donors.
- Serves as member of the Chapter Development Team: Significant administrative support for the Westchester Walk, and supports chapter-wide Walk to End Alzheimer’s, The Longest Day and Sub-Zero Heroes participants with registration & website concerns.
- Manages gift processing using database software including acknowledgements when necessary; supports the Chapter’s Individual and Major Giving Programs; Supports Corporate/Sponsorship program where needed.
- Maintains constituent databases, including Luminate and Team Approach; Runs queries/reports on current donation activity and donor research, funding research and community resources research.
- Provides support for the Programs and Services team: Administrative support for Time Away Respite Program and processing PRFs for specific programs, maintains off-line and on-line registrations for Westchester programs and events. Provides administrative support for the Meeting of the Minds bi-annual educational conference and bi-annual Research Roundtable event. Coordinates arrangements for public education programs when needed.
- Administrative support for the Executive Director.
- Other duties as assigned
- Associate’s degree or equivalent work experience required; Bachelor’s degree preferred.
- Non-Profit fundraising support and/or event support experience preferred.
- Ability to work independently and with other staff and volunteers.
- Interest in aging issues and related service provision.
- Strong organizational skills.
- Excellent written and oral communication skills.
- Proficiency with Microsoft applications, especially Word and Excel.
- Accuracy and attention to detail; and ability and willingness to learn.
Working hours may vary according to program and service needs; occasional evening or weekend work may be required.