Job Description

At the Alzheimer's Association we are the brains behind saving yours.  Many of us who work for the Alzheimer's Association have some connection with Alzheimer's disease or another form of dementia. It's what drives us to make the extra effort in the daunting task of modifying a disease that currently has no cure. With 78 million baby boomers entering the age of greatest risk for Alzheimer's, we need passionate, hardworking people committed to helping the Association meet the increasing demand for care and support and fund vital Alzheimer's research.

Why join us? We have been recognized as a Best Nonprofit to Work For by the Nonprofit Times seven consecutive years.

Under the supervision of the Executive Director, the Office Coordinator is responsible for the day-to-day operations of the office to include providing support to financial, program and development functions and coordination of volunteers.

Position is part-time working 24-30 hours per week.

ESSENTIAL JOB FUNCTIONS
Operations Responsibilities
  • Answer phones, triage calls and provide basic information and referral service.
  • Process incoming mail.
  • Coordinate office purchases and maintenance of office equipment.
  • Train all new staff and volunteers over office procedures and equipment.
  • Perform data entry for program and development including: Personify and Convio. 
  • Additional duties as identified by the Executive Director.

Finance Responsibilities 
  • Book account receivables, input data into donor software program and process tax/thank you letters.
  • Prepare bank deposit and financial reports for the Regional Finance Department.
  • Prepare Request for Payment forms for the Regional Finance Department.
  • Submit all new vendor information to AP after ensuring all documentation has been obtained.
  • Point of contact for vendors and account payable.
  • Complete petty cash reconciliation on a quarterly basis.
  • Oversee Respite Grants including: processing application, updating the data base and preparing RFP.
  • Reconcile monthly credit card statements for Chapter Leadership

Volunteer Responsibilities 
  • Recruit and screen new volunteers 
  • Promote volunteer opportunities
  • Manage volunteer application processing and data base
  • Work with chapter staff to provide volunteers and training for development events
  • Organize volunteer recognition event in collaboration with Chapter Staff.

MINIMUM REQUIREMENTS:
  • Associate’s or Bachelor’s degree preferred, minimum High school diploma or equivalent
  • Prior experience with special events and social media preferred
  • Office experience required
  • Proficient in Google Docs, Gmail, Microsoft Windows & Microsoft applications:  Word, Power Point, Excel and Publisher. 
  • Willingness to learn other software including Personify & Convio
  • Ability to prioritize and manage multiple projects, as well as work with volunteers and staff.
  • Ability to work with multiple programs and multiple funding sources.
  • Proficiency with constituent database management programs accurate data entry skills
  • Excellent proofreading skills
  • Must be able to communicate effectively with people of diverse backgrounds and ages 
  • Excellent telephone and in person customer service skills 
  • Strong organizational skills and attention to detail 
  • Normal office environment
  • Work may require some evenings and weekends during special events.
  • Ability to lift 50 lbs, (materials and special event supplies.) 
  • Ability to travel throughout Chapter territory as needed  

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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