Job Description

Job Title: Office Coordinator (Central & Western KS/Heart of America)

Location: Wichita, KS

Work Hours: Full-time (based on a 37.5 hour work week)

Grade: 2

Reports To: Executive Director

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to eliminate Alzheimer’s disease through the advancement of research, to provide and enhance care and support for all affected; and to reduce the risk of dementia through the promotion of brain health.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer’s, their caregivers and those that may be diagnosed with the disease in the future.  Read on to learn more about the role, then visit our website www.alz.org to find out more about who we are and why we've been recognized as a Best Place to Work the last ten years in a row.  

Position Summary:

The Office Coordinator is responsible for the day-to-day operations of the Central & Western Kansas and Heart of America chapter offices to include providing support to financial, program and development functions and coordination of volunteers.

Responsibilities

Essential functions and responsibilities include, but are not limited to:

Operations Responsibilities

  • Answer phones, triage calls and provide basic information and referral service.
  • Process incoming mail.
  • Coordinate office purchases and maintenance of office equipment.
  • Train all new staff and volunteers over office procedures and equipment.
  • Perform data entry for program and development including: Personify and Convio. 
  • Additional duties as identified by the Executive Director.

Finance Responsibilities 

  • Book account receivables, source coding, input data into donor software program and process tax/thank you letters.
  • Prepare bank deposit and financial reports for the Regional Finance Department.
  • Prepare Request for Payment forms for the Regional Finance Department.
  • Submit all new vendor information to AP after ensuring all documentation has been obtained.
  • Point of contact for vendors and account payable.
  • Complete petty cash reconciliation on a quarterly basis.
  • Oversee Respite Grants including: processing application, updating the data base and preparing RFP.
  • Reconcile monthly credit card statements for Chapter Leadership

Volunteer Responsibilities 

  • Recruit and screen new volunteers 
  • Promote volunteer opportunities
  • Manage volunteer application processing and data base
  • Work with chapter staff to provide volunteers and training for development events
  • Organize volunteer recognition event in collaboration with Chapter Staff.

Qualifications:

  • Associate’s or Bachelor’s degree preferred, minimum High school diploma or equivalent
  • Prior experience with special events and social media preferred
  • Office experience required
  • Proficient in Google Docs, Gmail, Microsoft Windows & Microsoft applications:  Word, Power Point, Excel and Publisher. 
  • Proficiency with constituent database management programs accurate data entry skills
  • Excellent proofreading skills
  • Must be able to communicate effectively with people of diverse backgrounds and ages 
  • Excellent telephone and in person customer service skills 
  • Strong organizational skills and attention to detail 

Knowledge, Skills and Abilities: 

  • Willingness to learn other software including Personify & Convio
  • Ability to prioritize and manage multiple projects, as well as work with volunteers and staff.
  • Ability to work with multiple programs and multiple funding sources.
  • Excellent proofreading skills
  • Must be able to communicate effectively with people of diverse backgrounds and ages 
  • Excellent telephone and in person customer service skills 
  • Strong organizational skills and attention to detail 

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, tuition reimbursement, generous PTO as well as an annual Cultural & Heritage Day of their choosing , Caregiver Leave, Volunteer and School Visitation time off, paid holidays and a gold standard 401(k) retirement plan. 

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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