Executive Administrative Assistant
Executive Administrative Assistant – Illinois Chapter
Location: Chicago, IL
Grade: 4 Non-Exempt
Reports To: Executive Director
Who We Are:
The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.
At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.
We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer’s, their caregivers and those that may be diagnosed with the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to find out more about who we are and why we've been recognized as a Best Place to Work the last eleven years in a row.
This position performs a variety of highly responsible administrative tasks in a support function for the Executive Director of the Chapter. The role also serves as support for some staff in the region which covers Greater Kentucky and Greater Indiana Significant teamwork and collaboration with staff, volunteers, and community members is necessary as well as the ability to exercise independent judgement. The position also requires a high level of confidentiality and the flexibility to adjust to changes in the job structure.
Essential functions and responsibilities include, but are not limited to:
Clerical and Operational Support:
- Provide clerical and administrative support for the Regional Lead/Executive Director including preparing correspondence, completing reports manage calendars; screening calls, and placing orders through approved credit card policy
- Support Regional Executive Directors and Regional Health System Director
- Attend board meetings, record attendance and take minutes; attend some committee meetings and take minutes as needed; ensure room set-up and refreshments for same
- board members and facilitate attendance
- Manage board retreat, reunion, and other functions
- Maintain resource information for board; assist with communications to board as needed
- Partner with Director, Operations to ensure room set-up/refreshments/wrap-up for various staff meetings
- Keep board records such as roster, contact information, tenure, attendance, and required forms
- Maintain board calendar of meetings and key events
- Provide back-up coverage to support administrative staff, including front-desk coverage, answering incoming calls
- Demonstrate effective written and verbal communication skills. Ability to compose general correspondence, maintain records and prepare accurate reports
- Work with Department Directors on specific projects as needed
- Provide support to special events and related activities
- Bachelor’s degree required with 2 years or more of administrative experience
Knowledge, Skills and Abilities
- Must be organized and detail-oriented
- Strong written and verbal communication skills
- Outstanding problem solving skills
- Microsoft Office experience: Word, Excel, Power Point required; Publisher preferred
- A strong work ethic, and outgoing, positive personality, a sense of humor, and a zeal for relationship building
- High level of integrity, diplomacy, confidentiality, and initiative
- Ability to manage projects independently and report outcomes effectively
- Experience with graphic design preferred
- Effective interpersonal skills to encourage teamwork and cooperation with others
- Must hold a valid driver’s license and have a reliable vehicle available for work purposes
- Must accept other duties, as assigned
Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.
Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.
The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.