Job Description

GENERAL SUMMARY

The Development Specialist performs support services, data management, donor support, and other administrative duties for the Alzheimer’s Association.

ESSENTIAL JOB FUNCTIONS
Oversight and donor coding for:

 
     
  • Donors, employees, and volunteers.
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  • Generate thank you and acknowledgement notes memorial gift family letters, grants, and other correspondence of the Association and annually update memorial plaques for all three offices.
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  • Add and remove names from mailing lists.
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  • Serve as lead liaison with home office on all donor database issues.
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  • Open and process mail in tandem with another staff member on a daily basis following chapter cash handling and mail processing policies.
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Provide administrative support for the development team including:

 
     
  • Answer telephone as needed and greet guests of the Association.
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  • Development office functions.
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  • Maintain daily and weekly calendars for development team activities.
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  • Schedule fundraising committee meetings and organize meeting materials and sending/calling for meeting reminders and RSVPs.
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  • Generate fundraising reports through Luminate and Team Approach as requested or needed.
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  • Consolidate ordering of all supplies, printing, and other needs for the development team then get approval prior to ordering.
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  • Participate in development team planning activities as requested.
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Coordinate fundraising event supplies, materials, and equipment

 
     
  • Create and maintain inventory of Walk equipment, supplies, and materials and generate list of needs/repairs/replacement as necessary.
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  • Organize and prepare Walk equipment, supplies, and materials for each Walk to End Alzheimer’s event.
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  • Organize and catalogue incentive, promotional, and award items for all events and fundraising activities.
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  • Arrange all transportation of event equipment, supplies, and materials for each fundraising event.
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Other administrative duties as needed, which may include:

 
     
  • Make bank deposits of cash and coin.
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  • Provide limited support for marketing/communications and public policy activities.
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  • other duties as requested.
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MINIMUM REQUIREMENTS

 
     
  • Experienced in administrative support for events.
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  • Proficiency with Microsoft Office applications Word and Excel.
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  • Ability to learn Luminate, Team Approach, and Personify CMS applications.
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  • Organizational and problem solving skills.
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  • Ability to maintain detailed records.
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  • A customer service approach to work.
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  • Work effectively with volunteers, staff, and external contacts to build and maintain successful teams.
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  • Prioritize and manage multiple priorities.
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  • Communicate effectively in person, in writing, and electronically to a variety of audiences.
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  • Work effectively with diverse populations.
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  • Analyze information and make timely, appropriate decisions.
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  • High level of integrity, diplomacy and initiative.
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  • Operates designated office equipment.
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  • Normal working conditions.
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  • High volume of public contact.
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  • Travel by car to attend occasional events, meetings within chapter territory, and to assist with mailing and bank deposits, etc. 
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  • Work may be stressful during periods of high volume or tight deadlines.
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Application Instructions

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