Job Description

      
 

Job Title - Development Coordinator, Oklahoma Chapter

Location - Oklahoma, Tulsa or OKC 

Work Hours: Full-time(based on a 37.5 hour work week)

Grade: 2

Reports To: Executive Director (Subject to change)

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer’s, their caregivers and those that may be diagnosed with the disease in the future.  Read on to learn more about the role, then visit our website www.alz.org to find out more about who we are and why we've been recognized as a Best Place to Work the last eleven years in a row.  

Position Summary:

The Development Coordinator is responsible for support, organization, clerical and administrative functions for the Development staff. Responsibilities include, but are not limited to, coordination of donor funds, resources and materials to support the work of the Walk team including logistical support for Walk related activities, mailings, email correspondence, general clerical tasks and administrative assistance. Additionally, the Development Coordinator is responsible for coordination and implementation of volunteer recruitment, training, placement and follow-up of Walk to End Alzheimer’s events throughout the chapter service area.

Responsibilities

Event Support

  • Provide logistical support for Oklahoma Chapter - Walk to End Alzheimer’s (7 walks)
  • Administer corporate sponsorship benefit delivery to ensure all corporate sponsors are receiving accurate online & promotional benefits for their respective sponsorship levels
  • Create customized collateral for all chapter Walks (sponsorship packets, team captain packets, registration forms, flyers, rack cards, event day signage)
  • Manage inventory of all Walk related supplies and materials and fulfill fundraising supply request orders
  • Maintain Walk website for each Walk including news and information, calendar of events, and sponsorship content
  • Coordinate and distribute Walk to End Alzheimer’s e-communications to Walk participants
  • Schedule pods, trucks and movers for all 7 Walks

Provide Team Support

  • Assist Walk Directors, Event Managers, and Executive Director as needed
  • Support Walk Managers in Walk Day preparation by ensuring all necessary signs and supplies (on Walk day packing list) are designated and available for each respective walk
  • Utilize systems to provide support to Walk participants with online fundraising and registration inquiries
  • Coordinate printing and mailing for corporate sponsorship, team and participant cultivation efforts
  • Prepare Walk to End Alzheimer’s fundraising and registration reports
  • Organize the transfer of all necessary supplies from offsite storage to office for Walk season (July - November)

Volunteer Coordination

  • Manage recruitment, postings, application process, placement and scheduling of volunteers as needed for development events
  • Communicate key volunteer messages and information to development volunteers
  • Maintain volunteer database and individual records for the chapter

 Clerical Support

  • Control chapter Walk expenses by completing purchase orders and payment request forms accurately and in a timely manner
  • Monitor Walk hotline & Walk support email account

Qualifications 

  • ·        Bachelor’s Degree in business, marketing, non-profit fundraising, or related field (Strongly Preferred)
  • ·        2 years’ experience in an office environment and volunteer management
  • ·        Excellent written and verbal communication, presentation and interpersonal skills
  • ·        Strong organizational, multi-tasking and problem-solving skills
  • ·        Able to work successfully in a diverse team environment (independently or with supervision)
  • ·        Excel in fast pace, high pressure environments
  • ·        Outcomes driven; great attention to detail
  • ·        Flexibility of schedule and availability of time necessary to accomplish event goals
  • ·        Leadership skills in supervising event volunteers with professionalism
  • ·        Project management skills, including demonstrated ability to manage complex projects with multiple and competing deadlines
  • ·        Knowledge of strategic planning and budget administration preferred
  • ·        Proficiency with Microsoft Office Suite and Google Applications
  • ·        Willingness to work nights and weekends as needed (July – October critical)

 Equipment / SOFTWARE:

The walk coordinator will be expected to be proficient with:

  • Personal computer
  • Multi-line telephone, Conference phone
  • Photocopier, Fax machine
  • Microsoft Suite: Word, Excel, mail merges, etc.
  • Google Suite: Mail, Calendar, Drive, Hangout, Google Docs, Google Sheets, etc.

Physical Requirements:

  • Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision
  • Excellent customer service skills
  • Strong organizational skills
  • Ability to communicate effectively, both orally and in writing
  • Excellent attention to detail and accuracy
  • Ability to establish and maintain effective working relationships
  • Ability to analyze, diagnose and solve problems
  • Ability to work in a fast-paced environment and meet deadlines with flexibility and good humor
  • Willingness to work on evenings and weekends if necessary
  • Ability to operate a motor vehicle. Must be in possession of a valid driver’s license and insurance
  • Ability to occasionally lift 25 lbs, bend and stoop
  • Persons from diverse backgrounds are strongly encouraged to apply

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, tuition reimbursement, generous PTO as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. 

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day, an Elder Care Facility Day of their choosing, plus Caregiver Leave.

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.

 
 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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