The Development Assistant is an administrative support position for the Alzheimer’s Association, Delaware Valley Chapter with the majority of responsibility being in the Walk to End Alzheimer’s (WTEA). Duties include administrative, clerical and customer service functions, data input and database management, bulk mailing, report generation and coordination of multiple projects. This position involves significant collaborative efforts with staff and volunteers. The incumbent will assist in the coordination of projects in various functional areas including administration/operations, communications, and development to ensure the Chapter is able to successfully achieve its goals, primarily in revenue generation. This position reports to the Senior Development Director and is based in Philadelphia, PA.
This is a part-time position working 24 hours per week.
Essential Job Functions:
- Provide administrative and coordination support for communications projects including:
- Updating WTEA web pages and autoresponders.
- Collecting content and sending e blasts / posting on social media.
- Orchestrating development of all print materials including team captain kits and all collateral materials.
- Work with supervisor to develop system for inventorying and ordering all Walk-related materials including, but not limited to:
- Fundraising supplies.
- T-shirts and day-of event incentives.
- Contest awards.
- Volunteer gifts/plaques.
- Other materials as needed.
- Manage Halo Incentive program including setting report dates and responding to constituent inquiries.
- Execute Monthly Team Touches and Fundraising/Recruitment Challenges.
- Manage sponsorship tracking process including and execute benefit delivery.
- Provide administrative support and coordination for WTEA and TLD development mailings including:
- Direct mail.
- Bulk mailings.
- Wrap-around event invitations.
- RSVP lists.
- and other similar projects.
- Provide customer service and fulfillment needs for (primarily WTEA) participants, donors and volunteers including:
- Answering development and organization inquiries.
- Accepting donations.
- Completing mailings.
- Provide other clerical and administrative support as needed for general development activities.
- Maintain an organizational climate that attracts, motivates, supports, and retains high quality staff and volunteers who are committed to serving individuals and families. Provide supervision and training to assigned volunteers.
- Serve in a support role to help facilitate data entry and output, as needed. This includes, but is not limited to: matching gifts, sponsor benefit/invoice tracking, and
- other data entry needs.
- Serve as a member of the staff team, participating in the execution of operational plans and coordinating with other members.
- Occasional weekend work may be required.
- Other duties as needed and appropriately assigned.
- Bachelor’s degree or equivalent experience.
- Progressively responsible work history in administrative roles and coordinating projects. Related education in business, secretarial science, administrative support and/or a similar field.
- Extensive computer skills, including proficiency in database management, Google docs and fluency with Microsoft Office package. Expertise with office equipment and procedures are needed.
- Effective written communication skills, including English usage, grammar and spelling. Ability to compose general business correspondence and review own work for accuracy.
- Effective oral communication and customer service/ interpersonal skills. Ability to encourage teamwork and work cooperatively with others.
- Work history indicating dependability, accuracy with details, and deadline management. Ability to accurately maintain records, prepare reports, and coordinate multiple projects. Effective logistical coordination skills.
- Willingness and ability to represent the Chapter at meetings and special events.
- Valid driver’s license, proof of vehicle insurance and access to reliable, personal vehicle to meet travel requirements.
- Ability to lift 25 lbs.