Job Description

General Summary

  

The primary purpose of the Chapter Administrator is to support Chapter and day to day operations and events as directed

  

Essential Job Functions

  

Perform day-to-day administrative support for the general Chapter administrative needs

  

Support the Development Team with the special events and development activities to include but not limited to Walk to End Alzheimer’s, The Longest Day, Galas, Golf Tournaments and RivALZ

  

Learning and using data entry platform, Convio and Personify

  

Maintain local processing for all Chapter monies received

  

Manage staff SDOL, Concur, Payment Requests and Egencia to ensure timely reporting and submission of reports

  

Maintain files for Chapter grants

  

Maintain and manage event(s) insurance; contracts, invoices, reports and all other required documents for Chapter events including running Convio reports; sending out emails; making phone calls, or following up on messages received

  

Assisting with planning and implementing wrap around events and tracking RSVP for upcoming events

  

Preparing and working with volunteers for tabling events

  

Assisting with any day-to-day logistical and administrative needs for (5) Walk to End Alzheimer’s locations across the West Texas Chapter service area as directed

  

Support development activities in four regional offices as directed to include but not limited to assisting with any day-to-day logistical and administrative needs for (5) Walk to End Alzheimer’s locations across the West Texas Chapter service area as directed

  

Maintain office filing system and online databases, assisting with data base entry

  

Manage and place office supply orders, SHOP orders for Walk to End Alzheimer’s and The Longest Day and ascertain required approvals for all purchases as directed

  

Maintain and code payment requests and vendor payments to ensure timely submission of payment requests

  

Assist with budget reports and expense planning

  

Ensure timely deposits and posting of deposit batches according to Association policy by working with Donor Services, Region lead, and Chapter staff

  

Manage daily administrative tasks including but not limited to mail, answering phones

  

Assure compliance with Alzheimer's Association policies, standards and regulatory requirements 

  

Other assignments as requested by the Executive Director

  


 Key Professional Attributes

  

Outgoing, positive, engaging and enthusiastic 

  

Self-starter, able to work independently and problem-solve

  

Strong ability to self-manage with significant strength in time management

  

Fully engage in a culture where team collaboration is highly valued

  

Enhance our culture of diversity and inclusion in all aspects of the job

  

Work as a team to accomplish, if not exceed, organizational goals in the National Strategic Plan 

  

Willingness to work some evenings and weekends 

  

Ability to work on a team and develop relationships in the community 

  

Ability to work with diverse communities and demonstrate inclusion 

  

Detail-oriented, efficient, and ability to multi-task

  

Sensitivity to working with older adults and ability to work compassionately with persons with dementia or memory loss 

  

Strong listening skills; friendly, helpful manner with clients

  

Strong interpersonal skills with the ability to work under pressure with a wide range of personalities, including resolving conflicts quickly and effectively

  

Minimum Requirements

  

Bachelor's degree preferred

  

Two years of office administrative experience

  

Finance or bookkeeping experience

  

Knowledge of CRM (Personify) helpful

  

Two years' experience with Microsoft Office, including Word

  

Ability to lift 50 pounds

  

Professional personal demeanor and presence in person and via telephone, recognizing role as the initial "face and voice" of the Association

  

Punctuality with an appreciation of the impact of effective coverage to the success of the Association

  

Superior self-management skills, as independent initiative and ability to collaborate are essential

Application Instructions

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