Job Description

The AP & Cashiering Clerk is responsible for creating, maintaining and reviewing supplier information.  They will review and enter accounts payable invoices, review prepaids and enter journal entries as needed into our Accounting System Software. They will be a part of our cashiering department, receiving donations, sorting, batching and scanning the donations into our Banking System.  They will provide additional back-up support for team members during peak processing times and be responsible for any additional projects as assigned by the Senior Associate Director, Accounts Payable & Cashiering. 

  • Suppliers
  • Master all aspects of Supplier Requests.
  • Review and process requests in a timely manner to adhere to the 24-48 hours turnaround time
  • Assure proper documentation and procedures are met for every Supplier to ensure proper IRS Form 1099 filing at year-end.

 

  • Supplier Invoices
    • Process any Supplier Invoices as needed (Create Supplier Invoice/Requests).
    • Process all aspects of Prepaid Requests as needed.
    • All invoice review and entry should be completed in a timely manner with minimal to no errors to assure invoices are processed.
    • Journal Entries for Supplier Invoices with a large number of invoice lines.

 

  • Other
    • Maintain Service Desk Tickets as assigned by Sr. Associate Director, in a timely manner to adhere to the 24-48 hours turnaround time.
    • Performs Other duties as assigned.
    • Manage own workload and deadlines.
    • Analyze work to ensure completed accurately.

 

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

  • Basic knowledge of accounts payable and cashiering procedures.
  • Ability to communicate with internal and external customers via phone and email.
  • Strong analytical and problem-solving skills.
  • Ability to handle multiple tasks simultaneously accurately and meet daily deadlines.
  • Ability to work in a fast-past environment.
  • Detail oriented.
  • Ability to respond to inquiries and complaints in a professional manner.
  • Ability to prioritize own work.
  • Availability to support and back up to organization and team during peak periods.
  • Ability to take independent action while keeping supervisor informed.

 

REQUIRED EDUCATION AND EXPERIENCE (required and/or preferred - again must relate to the Principal Duties and Responsibilities:

  • High school diploma, Associate degree preferred
  • 3 to 5 years accounts payable experience preferred
  • Experience in Microsoft Windows environment with working knowledge of Word and Excel
  • Experience in Google Business environment with working knowledge of Google Sheets, Documents, and Gmail

 

PHYSICAL REQUIREMENTS:

  • Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 50 pounds at times. Ability and willingness to travel up to 60% within the assigned territory by car.

 

 

Title: AP/Cashiering Clerk

Position Location: Hybrid - Chicago, IL  (2-3 office days per week)

Full time based on 37.5 hours per week

Position Grade: 503 Non-Exempt

Reports To:  Senior AD, Accounts Payable and Cashiering 

 

 

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia.

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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