Job Description

Overview

  

Founded in 1980, the mission of the Alzheimer’s Association, Massachusetts/New Hampshire Chapter is to eliminate Alzheimer’s disease through the advancement of research, to provide and enhance care and support for all affected, and to reduce the risk of dementia through the promotion of brain health.  The Association operates out of its main office in Waltham, MA, with regional offices in Springfield, Worcester, and Raynham, MA, as well as Bedford NH.  The MA/NH Chapter is a founding chapter of the national Alzheimer’s Association.

  

General Statement of Responsibilities

  

Reporting to the Waltham Office Manager, this Administrative Associate is responsible for key administrative and logistical activities in the two-state Chapter.  These include supporting the efficient operation of the office environment, as well as assisting professionals delivering services to families and health care providers.  Additionally, this person provides administrative support to the Finance Department.  Occasional travel throughout the two-state Chapter is required.

  

Core Job Responsibilities

  
     
  • Ensure  the effective operations of the office environment, including:
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    • Overseeing inventory and ordering of  wide range of supplies and event collateral
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    • Performing attendance data entry to Programs  & Services databases
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    • Running formatted Budget Report  routines for distribution to department heads
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    • Supporting liaison with building  management
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    • Providing backup coverage to  receptionist/switchboard
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    • Conference room setup for Full Staff,  Board of Director, and other meetings
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    • Other support duties as assigned by  Waltham Office manager
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  • Provide  administrative support to the Finance department, primarily preparing  daily deposit batches in Image Silo and processing credit card donations  (scanning and indexing)
  

Key Education / Professional Requirements

  

Associates degree required

  

Two years’ experience working in a relevant officer environment

  

One year’s experience in MicroSoft Officer, including Word, Excel and Outlook

              

Key Professional Attributes

    
     
  • Professional  and energetic personal demeanor and presence with a "Can Do"  attitude.  Unflappable. 
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  • Strong  self-management skills, as independent initiative and ability to  collaborate are essential
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  • Ability  to multitask in a fast-paced environment, since efficient use of time and  flexibility are requisites to meeting the high level of support demand
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  • Strong  interpersonal skills with the ability to work under pressure with a wide  range of personalities, including resolving conflicts quickly and  effectively
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  • Effective  verbal and written communication skills, reflecting an understanding of  the appropriate use of communication technologies
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  • Appreciation  of cultural and ethnic diversity, especially with respect to outreach to  underserved communities
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Application Instructions

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