Job Description

GENERAL SUMMARY:

The Administrative Assistant provides efficient record keeping and administrative assistance to the office staff.  Duties include office administration, data entry, typing, mailings, phone calls, data base management and reports.

ESSENTIAL JOB FUNCTIONS:

* Answer and handle all incoming calls and direct them to appropriate staff
* Welcome guests to the office and direct them to appropriate areas
* Data entry of donations into Results Plus donor database
* Generate thank you and notification letters for all donations received
* Update Results Plus and Personify databases with new information, participation codes, notes and information changes
* Perform clerical duties including mailings, email communications
* Process and distribute incoming mail and handle outgoing mail
* Process donations received
* Provide general administrative support to office staff
* Assist with the management of general office functions as needed: telephone, maintenance agreements, liaison with landlord, leases etc.
* Coordinate reservations for meeting rooms, travel arrangements for staff
* Performs special projects and other related duties to meet Chapter needs
* Ability to work effectively with volunteers, staff, and external contacts to build and maintain successful partnerships
* Ability to prioritize and manage multiple priorities
* Ability to anticipate, identify, organize and/or analyze growth opportunities
* Ability to communicate effectively in person, in writing, and electronically to a variety of audiences
* Ability to work effectively with diverse populations
* Ability to analyze information
* High level of integrity, diplomacy and initiative
* Ability to travel as needed to perform job duties
* Ability to operate designated office equipment

MINIMUM REQUIREMENTS:

* High school diploma required; Associates degree preferred
* Organizational and problem-solving skills to effectively manage department office
* 2 years’ experience with administrative office practices, preferably in a non-profit setting
* Proficiency with Microsoft Office applications.  Excellent Excel and MS Word skills, Google applications - Google Docs, Google Sheets, etc.
* Flexibility and cooperative ability to work with a wide range of people
* Experience working with volunteers preferred 
* Ability to work effectively under tight deadlines

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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