Job Description

      
 
 

Job Title:         Administrative Assistant – Montana Chapter

Location:         Billings, MT

Part time:        23 hours/week

Grade:             102 non-exempt (hourly)

Reports To:     Chapter Executive Director

Who We Are:

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer’s, their caregivers and those that may be diagnosed with the disease in the future.  Read on to learn more about the role, then visit our website www.alz.org/jobs to find out more about who we are and why we've been recognized as a Best Place to Work the last eleven years in a row.  

Position Summary:

The Administrative Assistant provides the Alzheimer’s Association, Montana Chapter with essential administrative support. This includes support to the Executive Director, Program Director, Development Director, and other staff as needed. Additionally, this person is responsible for providing support in the management of chapter volunteers and events.

Responsibilities

Essential functions and responsibilities include, but are not limited to:

External Contact:

  • Monitor general email box and voice mail and route inquiries according to need. Respond directly as appropriate.

Finance and Reporting:

  • Process payment request forma and file documentation.
  • Manager account payable data and tracking invoices to resolution.
  • Assist with processing chapter donations, including general gifts, tributes, and all events.
  • Compile and extract data from data management systems for program, grant, and development reports.
  • Assist staff with monthly expense reporting and submission.

Office Management:

  • Maintain brochure and office supply inventory and manage budgets.
  • Support volunteer database and coordinate volunteer screening, training calendars, and necessary documentation.
  •  Train and provide guidance to office volunteers and interns, and manage projects for front office volunteers.

Administrative Support:

  • Assist Executive Director with quarterly Board of Directors meeting arrangements. Board correspondence, and maintenance of board records.
  • Prepare responses for information from Helpline calls, statewide partners, and imbedded community liaisons.
  • Support tracking and reporting for Strategic Implementation Plan metrics and grants.
  • Assist the Executive Director, Program Director, and Development Director as needed with scheduling meetings, distributing minutes and related materials.
  • Assist the Program Director in supporting Community Representatives and Community Educators.
  • Logistical support for the Development Director for the Walk to End Alzheimer’s, The Longest Day, Gala event and other chapter events.
  • Assistant with general correspondence and other duties as assigned.

Qualifications:

  • Associate’s degree or equivalent experience required. Bachelor’s degree preferred.
  • Two years or more of experience as an administrative assistant, office manager, or similar.

Knowledge, Skills and Abilities:

  • Google Workspace/MS Office proficiency and ability to master CRM and other applications as necessary.
  • Organizational and problem solving skills.
  • Work effectively with volunteers, staff, external contacts and diverse populations.
  • Self-sufficient worker with strong initiative and intuition.
  • Ability to prioritize and manage multiple priorities and maintain detailed records.
  • Communicate effectively in person, in writing, and electronically to a variety of audiences.
  • Analyze information and make timely, appropriate decisions.
  • Comfortable with display of emotion and ability to respond appropriately.
  • Ability to lift and move up to 35 pounds.
  • Occasional travel by car to attend meetings within chapter territory. Mileage reimbursed. While most travel is same day, occasional overnight or air travel may be required.
  • Must possess valid driver’s license, good driving record, access to reliable vehicle and proof of automobile insurance.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. 

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.

The Alzheimer’s Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law.

 
 

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online