Job Description

Right now, millions of Americans are facing the devastation of Alzheimer’s. This disease is robbing us of our finances, our families and our futures - but at the Alzheimer’s Association, we’re relentlessly working to change that by addressing the challenges in front of us with speed and without limitations or boundaries. With our network of more than 75 chapters across the country, we’re advancing world-class research, ensuring access to gold-standard care and support, and hiring talented, mission-driven people who make it all happen. The Alzheimer’s Association has been ranked as one of the Best Nonprofits to Work For by The Nonprofit Times nine years in a row, recognizing our leadership, competitive compensation and benefits, flexibility and mission-driven atmosphere. It takes a uniquely motivated person to be a part of our team - but we believe that person could be you.

The Administrative Assistant will be the first contact when entering the Alzheimer’s Association Minnesota-North Dakota chapter. The Administrative Assistant will set the tone for constituents and volunteers over the phone and in-person. The position will provide administrative and data entry support for the organization as a whole, with a focus on Marketing. This includes answering the main phone line.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 
     
  • Answer phones and direct calls to the appropriate person
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    • Greet visitors to the office, including persons with Alzheimer’s disease
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    • Assist in maintaining and troubleshooting office equipment, including photocopiers, fax machine, postage machine, coffee brewer, and pop machine
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  • Order office supplies as needed
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  • Assist with Raiser’s Edge data entry, including:
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    • Assist the Database and Systems Manager and Data Entry Specialist in the creation and maintenance of constituent records
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    • Update CEO’s thank you mailings in system
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    • Perform all mailing list updates
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    • Code "Do not mail/call/email" requests
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    • Record volunteer hours
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  • Attend weekly marketing team meetings to update notes and dates in marketing plan.
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  • Update Google calendar with marketing plan due dates
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  • Assist Marketing Department with media impression collection, contacting media outlets and regional staff for report and scanning, sorting and organizing report information
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  • Assist VP of Marketing with invoice request and monthly expense
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  • Assist Marketing department with scheduling and setting up meetings, as well as note taking
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  • Open and distribute incoming mail daily; process and code donations
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  • Maintain and update staff lists
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  • Order gifts, flowers and cards as necessary
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  • Code monthly office teleconference invoice
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  • Maintain the company car calendar and keep key storage
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  • Assist staff with projects as needed
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  • Assist with monthly expense reconciliation as needed
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  • Other duties as assigned
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QUALIFICATIONS:

 
     
  • One to two years receptionist or administrative experience
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  • One to two years data entry experience
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  • Excellent customer service skills
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  • Strong organizational skills
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  • Ability to work effectively and efficiently with a minimum of supervision
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  • Ability to manage multiple projects at the same time
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Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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